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Managing your team

Invite teammates, choose roles, and understand editor seats versus free viewers.

Your workspace is the tenant: teammates join it once and see its projects and documents. Members are managed in Workspace settings → Members (owners and admins only).

Inviting teammates#

The Members settings page with an email invite form and member rows with role selectors
Workspace settings → Members: invite by email, manage roles per row.

Invite by email and pick a role. The invite sends an email and also gives you a copyable invite link — send it over whatever channel you like. Invites expire after 7 days and can be revoked while pending.

Roles#

  • Owner — everything, including billing and member management. A workspace always keeps at least one owner; promote someone else before demoting the last one.
  • Admin — manages members, billing, workspace settings, integrations, and the shared tool library. Full editing.
  • Member — the working role: full editing on all workspace documents.
  • Viewer (free) — read-only seat: opens any document, follows along, and uses chat, but can't edit. Viewers are free and don't count toward billing.

Change a role or remove a member from their row in the Members list.

Seats and billing#

Owners, admins, and members are editor seats — that's what Pro is priced on. Viewers are free, and so are document guests (outside collaborators invited to a single drawing — see Sharing a document).

Seat changes sync to billing automatically: add a member mid-cycle and the subscription quantity adjusts; downgrade someone to Viewer and it adjusts back. Details in Plans & billing.