Sharing a document
Send view or edit links, invite outside collaborators to one drawing, and set what your team can do with it.
The Share button in the editor's top bar covers every way to get a drawing in front of someone: invite a person by email, send a link anyone can open, and choose what the rest of your workspace can do with it.
Inviting people to one document#
At the top of the Share dialog, type an email address, choose Can view or Can edit, and invite. It's for an outside collaborator — the architect, an engineer, the owner's rep — on this document only:
- They accept the invite link (valid for 14 days), signing in or creating a free account.
- The drawing then appears in their Shared with you page, and they open it in the full editor — with editing tools if you granted them.
- People with access lists everyone invited, where you can change their access or remove them.
Type an address on your own company's domain and Notch asks whether you mean a teammate — Add to workspace gives them every document instead of just this one.
Guests are free: they never take a paid seat in your workspace, and they can only see the documents they were invited to. View guests work on every plan; Can edit needs Pro.
Share links#
Under Link sharing, New link creates a View link or an Edit link, copied as soon as it's made. Send it to anyone — no Notch account needed to look. Only people who can edit the document can make, rename or delete its links.
- View links open a clean viewer with the document and its markups — scroll and zoom, nothing to install. They work on every plan.
- Edit links ask the visitor for their name and work email, then open the full editor as a guest on this document. Someone already signed in to Notch goes straight in; an email that already has a Notch account is asked to log in first. Edit links are collaboration, so they're part of Pro (and a Pro trial); if your Pro plan ends, an edit link opens view-only.
- Name a link to remember who it's for, and delete it any time — the link stops working immediately.
Share links are great for "here's the current set" moments: subs pricing from it, an owner checking progress, a consultant who just needs to look.
Your workspace's access#
The last row sets what the rest of your workspace can do with this document: Can edit (members with Pro or Collaborator seats work on it) or Can view (members can look; admins and the owner can still edit).
Which one to use#
- Whole team, many documents → invite them to the workspace as members or free viewers (Managing your team).
- One outside collaborator, one drawing → an email invite from the Share dialog.
- Anyone, no account, zero friction → a view link.